The policy sets out the different areas where user privacy is concerned and outlines the obligations and requirements of the website, its owners and its users. Furthermore the way this website processes, stores and protects user data and information is detailed within this policy.
We (Lewes Con Club) take a proactive approach to user privacy and aim to ensure the necessary steps are taken to protect the privacy of the website’s users throughout their visiting experience. We aim to comply fully with UK national laws and requirements for user privacy.
Cookies are small files saved to a user’s computer’s hard drive that track, save and store information about the user’s interactions and usage of the website. This allows the website, through its server, to provide users with a tailored experience within this website.
Users are advised that if they wish to deny the use and saving of cookies from this website on to their computers hard drive they should take necessary steps within their web browsers security settings to block all cookies from this website and any of its external server domains.
Other cookies may be stored to your computer’s hard drive by external server domains when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.
CONTACT & COMMUNICATION
Users contacting us via this website do so at their own discretion and provide any personal details requested at their own risk. Your personal information is kept private and stored securely until a time it is no longer required or has no use, as detailed in the Data Protection Act 1998. Every effort has been made to implement a safe and secure form-to-email submission process but advise users using such form-to-email processes that they do so at their own risk.
We use any information submitted by you principally to provide you with further information about Lewes Con Club and to assist you in answering any questions or queries you may have submitted. This includes using your details to subscribe you to any email newsletter program the website operates but only if this was made clear to you and your express permission was granted when submitting any form-to-email process. This is by no means an entire list of your user rights in regard to receiving email marketing material. Your details are not (and never will be) passed on to any third parties.
We operate an email newsletter program, whose purpose is to inform subscribers about Lewes Con Club and the events we put on. Users can subscribe through an online automated process should they wish to do so but do so at their own discretion. Some subscriptions may be manually processed through prior written agreement with the user.
Subscriptions are taken in compliance with UK Spam Laws detailed in the Privacy and Electronic Communications Regulations 2003. All personal details relating to subscriptions are held securely and in accordance with the Data Protection Act 1998. No personal details are passed on to third parties nor shared with companies / people outside of the organisation that operates this website. Under the Data Protection Act 1998 you may request a copy of personal information held about you by this website’s email newsletter program.
Email marketing campaigns published by this website may contain tracking facilities within the actual email. Subscriber activity may be tracked and stored in a database for future analysis and evaluation. Such tracked activity may include the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity.
In compliance with UK Spam Laws and the Privacy and Electronic Communications Regulations 2003 subscribers are given the opportunity to un-subscribe at any time through an automated system. This process is detailed at the footer of each email newsletter. If an automated un-subscription system is unavailable clear instructions on how to un-subscribe will by detailed instead.
When we collect personal data from you we store it safely and confidentially and will only ever use it for the purpose for which you have provided it to us. We allow only those members who need to process your data to have access and prevent everyone else from seeing it. We meet the protection offered to you under the Data Protection Act 1998 and the new EU-GDPR standards.
By disclosing your personal information to us you are giving your consent to collect, store and process your personal information in the manner described in this Notice. We will process any updates you provide so that it remains accurate.
We collect your name, address and telephone number for administration of your membership of the club. We hold your date of birth to confirm that you are eligible for membership and for age-related discounts. If you have provided your email address, we keep that so that we can send you details of events.
We ask you to let us know your occupation; this is helpful to us, as a volunteer-run club, because we prefer to approach members first when we need advice or have a practical issue to resolve. We greatly value your input, and it helps us keep our running costs down.
We do not share personal details with any other organisation.
Although this website only looks to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
Despite our best efforts we cannot guarantee or verify the contents of any externally linked website. Users should therefore note they click on external links at their own risk and this website and its owners cannot be held liable for any damages or undesirable consequences caused by visiting any external links mentioned.
SOCIAL MEDIA PLATFORMS
Communication, engagement and actions taken through external social media platforms that we participate on are subject to the terms and conditions as well as the privacy policies held with each social media platform respectively.
Users are advised to use social media platforms wisely and communicate / engage with them with due care and caution in regard to their own privacy and personal details. We will never ask for personal or sensitive information through social media platforms and encourage users wishing to discuss sensitive details to contact us through primary communication channels such as telephone or email.
This website may use social sharing buttons which help share web content directly from web pages to the social media platform in question. Users are advised before using such social sharing buttons that they do so at their own discretion and note that the social media platform may track and save your request to share a web page respectively through your social media platform account.
SHORTENED LINKS IN SOCIAL MEDIA
Through our social media platform accounts we may share web links to relevant web pages. By default some social media platforms shorten lengthy urls [web addresses] (e.g. https://bit.ly/2F0NkWF).
Users are advised to take caution and good judgement before clicking any shortened urls published on social media platforms by this website. Despite their best efforts to ensure only genuine urls are published, many social media platforms are prone to spam and hacking and therefore we cannot be held liable for any damages or undesirable consequences caused by visiting any shortened links.
June 2017 Lewes Con Club
Updated December 2018